Document Imaging Management from Content DSI
For over 40 years, Content DSI has been serving the needs of our customers by providing digital asset and document imaging management systems to some of the world's leading publishers. Our clients rely on our high level of service and expertise in electronic document imaging to help them produce and deliver their content efficiently and cost-effectively. Today's competitive business world is forcing companies to re-evaluate their business processes and become more efficient any way they can. A well-designed document imaging management solution from Content DSI can give you a competitive advantage.
Content DSI will provide a combination of document imaging management tools and services that will allow you to automatically process incoming data and convert it to a standard format such as XML. Content DSI will first work with you to analyze your existing data and design or recommend a document imaging management system that best accomplishes your unique objectives. Content DSI provides a complete range of document imaging processing services to help convert your existing data and will also design the system to automatically convert and import data from your existing business systems into an imaging and document storage solution that meets your needs.
With electronic document imaging management from Content DSI, we can help you create, manage, and deliver your organization's data by providing comprehensive imaging and document storage solutions.
Content DSI's document imaging management solutions are based on the foundation of Enterprise Content Management (ECM). ECM is the process of collecting disparate information from a variety of formats and standardizing it into a central data repository for easy document imaging processing. A central data repository is a single source of information for electronic document imaging management which supports multiple publications and output channels, including the web, print/PDF, and CD/DVD. This imaging and document storage warehouse eliminates costly problems associated with trying to maintain information consistency. With an ECM based solution for document imaging management, all applications deliver content to one data repository, which in turn provides needed information to all applications.
Companies frequently do not have the time, resources or expertise necessary to implement such document imaging management solutions. The primary reason is the diversity of content can make electronic document imaging difficult. An organization's information may reside in multiple formats, including spreadsheets, text documents and databases, DTP files, images, audio, and even video. That is why before Content DSI recommends or implements any of our advanced solutions, we perform a complete data analysis to determine the appropriate data standardization and conversion services for document imaging processing.
An essential component of document imaging management is data analysis. For imaging and document storage, Content DSI provides analysis for unstructured data in a variety of publications, including technical publications, books, journals, and product catalogs.
Imaging and Document Storage: Technical Publications, Books, and Journals
Companies often have unstructured data scattered throughout several diverse formats, including Interleaf, Quark, and Word. The first step involved in document imaging management is analyzing this data and producing a document structure or DTD (Document Type Definition) that represents a standard format for document imaging processing. A DTD defines the document imaging management structure by outlining the type of content which can exist in that document, such as titles, bylines, and body text. The data is tagged for conversion to XML by these types and others, including headlines, subheads, callouts, mathematical equations, or captions. Tagging data is a significant part of document imaging management because it allows a composition system to recognize the styles associated with the document as well as ensure that content published looks the way it was intended.
Product Catalogs - Multi-level Document Imaging Management
At Content DSI, we have three levels of data analysis for document imaging management of product catalogs:
- Source Data Analysis - During this phase, your organization's data is analyzed as it currently exists. We will then develop a plan using document imaging processing to convert that data into an acceptable electronic format, or import it directly into your new document imaging management system.
- Gap Analysis - During this phase, we will identify any missing elements that may be required to fully populate your central data repository, including missing descriptions, images, or technical information for imaging and document storage.
- Product Line Analysis - During this final phase, we will meet with your product managers to gain additional knowledge on product families, features and attributes for the purpose of creating a spreadsheet template that will be saturated with data and imported into the new system for electronic document imaging management.
Once Content DSI has analyzed your organization's current data, the next stage of your document imaging management solution will be to prepare it for importation into the central data repository.
To provide you with the best document imaging management services, Content DSI utilizes state-of-the-art conversion tools for electronic document imaging. Document imaging processing software tools such as OmniMark or Perl convert electronic data from its native format, whether it's currently in spreadsheet, word processing, or desktop publishing applications. If no off-the-shelf alternative exists, Content DSI will create a custom script to automatically convert data into a usable electronic format such as XML for easy imaging and document storage. Storing your data and documents in XML will aid in document imaging management by allowing your organization to more efficiently retrieve information from the repository, share content across publications and web sites, create new publications more quickly, and efficiently publish to multiple media.
Content DSI has partnered with industry-leading database vendors such as Oracle and Microsoft and is experienced in designing and implementing electronic document imaging management solutions for your repository based on a wide range of platforms and document imaging processing methods. Content DSI designs data repositories that not only suit your specific data characteristics, output requirements, and business rules, but also are scalable enough to accommodate your current and future initiatives
A well-designed document imaging management repository allows for flexible imaging and document storage, facilitates efficient electronic document imaging processing and porting of information between applications, publications, and business systems, and enables output to multiple media. The repository also supports advanced features such as cross-referencing and relational data structures. To make your content available for document imaging management, Content DSI will convert your data to a standard format so that it can be edited, formatted, published, and archived, and then stored in a repository structured around your business preferences, workflow, and objectives.
To gain all the benefits of an electronic document imaging management solution, contact Content DSI today.
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