Content Data Solutions: Document Management

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DOCUMENT MANAGEMENT

As companies grow, so does the amount of documents they produce. This issue of document management is compounded when companies merge and change focus—new sources of information must be incorporated, updated, and delivered. Industry statistics show that 60 percent of corporate workers' time is spent finding, formatting, and structuring information, rather than creating new content.

Companies that are struggling to control this problem can benefit from a document management solution from Content DSI. When it comes to the organization and maintenance of your documents, a system that works by your standards is key. At Content DSI, our document management consultancy service will work closely with key people within your business to decide what solution works best for your business practices. After determining the optimal system for your content management needs, we will then recommend the best way to execute its integration. By implementing our document conversion services, we can centralize your company's many sources of content into a user-friendly data repository. Using the latest technologies, designed to fit your business preferences, our document conversion scanning services will gather and convert your content into a platform-neutral format, such as XML, that can be distributed across multiple output media. Our document management systems provide essential capabilities, such as:

Allows individuals and workgroups to collaborate to create and update documents
Incorporates automated workflow to manage the document lifecycle
Manages access privileges and ensure document security and integrity
Provides a search interface to locate documents quickly
Helps enforce compliance with industry regulations
Supports output to print, Web, and other delivery channels

Content DSI can help determine the best document management solution for your company, which will provide an easy method for managing and sharing information electronically—for the employee who creates a document, for peers who edit it, for the manager who shares it with other departments, and for the representative who delivers it to the customer. Compiling your company's data into a central repository with our document conversion services makes retrieving and editing data easier and less time-consuming. Such a system ensures that paper documents are not misplaced, misfiled, or printed unnecessarily, and prevents two members of a work group from editing an electronic document (such as Microsoft Word) simultaneously, which could result in uncontrolled revisions.

We develop solutions based on the practice of Enterprise Content Management (ECM), which can be used for various applications in publishing, manufacturing, and other industries. Using an ECM document management solution, you will be able to link multiple documents from multiple legacy sources and manage them as single objects, as well as publish them to the Web and other output channels, and allow customers to download them.

Content DSI can help specify and integrate the document management component of an ECM solution to best fit your business needs. We work with business partners such as Documentum to enhance the overall value of the ECM and document management capabilities we provide.